10 Tips on How to be the Perfect TripLeader

Updated: 2nd August 2021

So, do you want to become a great TripLeader?

We are going to show you how to exactly do that! This Blog gives you 10 tips that will pave your way to a wonderful adventure, follow these tips and your trip will be exactly as you imagined it. At times the planning process can be overwhelming and you may not understand where you are going wrong, that’s why it’s best to follow our tips to keep everything straightforward and have everything go to plan. This way, both you and your TripMates will have a wonderful experience! Head to JoinMyTrip to become a TripLeader now.

1. Give your trip a detailed description

Describe your travel style, how your trip should proceed, what you have planned to do at the stops and what you expect from the trip – preferably as detailed as possible. Creating a detailed description will allow interested TripMates have a true understanding of what you are offering, this helps the TripMates to see if the trip is right for them, it also helps save you valuable planning time as you will receive more well-suited TripMates for your trip.

how to be the perfect trip leader - a road map in the window of a car with a road ahead
Give your trip a detailed description

2. Calculate costs correctly

Find out about the prices at your destination and use our cost calculator to calculate the trip costs. We recommend including a buffer as well. This saves a lot of hassle as it is better to have a clear plan as yourself and TripMates do not want to underestimate costs and be with too little money.
Small reminder: The costs for arrival and departure are not included in the trip costs. You only show your TripMates the price for accommodation, local transport and any activities.

people standing around a bonfire at a beach with the sunset in the background
Calculate costs correctly

3. Do not keep interested TripMates waiting

The best thing to do is to turn on your SMS notifications – you can do this in your profile – so you will be informed about messages immediately. You decide who you travel with. Inform your TripMates if they can travel with you so that they can request another trip.
Clear communication is key between you and your TripMates, so if you decide against an interested TripMate, then that’s okay just let them know. Or, if you are interested in a TripMate, let them know sooner rather than later.

how to be the perfect trip leader - three girls standing with back to camera with their hands up
Do not keep interested TripMates waiting

4. Be inclusive!

When looking for TripMates, go for diversity, it is very enriching! As long as you have the same expectations of the trip, a mixed bunch from different backgrounds is always a great idea! It is important for individuals to have the same expectations of a trip, traveling is an exciting experience and there are so many reasons to do it!

two women standing facing the camera
Be inclusive!

5. Do not receive payments outside the platform

Make sure that the payment of the trip costs (20% deposit and balance) is done through the secure payment system of JoinMyTrip. If this does not happen, we, unfortunately, cannot guarantee our support and our cancellation conditions do not apply. These cancellation conditions are created for the good of your TripMates as well as for you. We want to make sure that no one has to stand in the rain in the event of a cancellation.

how to be the perfect trip leader - a little glass filled with money and a plant growing out of it
Do not receive payments outside the platform

6. Ask your TripMates about their wishes

Yes, as TripLeader you are responsible for planning the trip. But of course, you can also let your TripMates take part in it. Ask them about their wishes for the trip. You never know, your TripMates might have some amazing suggestions that you never knew of. It also makes the trip more interesting and fun and will help your trip become an adventure together as if you are friends!

how to be the perfect trip leader people - people sat on the beach around the bonfire
Ask your TripMates about their wishes

7. Inform yourself about the current situation at the destination

Especially because of the current situation it is important that you are always informed about the situation in your destination. Also make sure that your TripMates are informed about the other important things like visa, money, health insurance, vaccinations etc. and take care of them!

how to be the perfect trip leader - a hand holding a passport
Inform yourself about the current situation at the destination

8. Make sure that the costs are transparent

For all costs that are not included in the trip costs, we recommend using an app during the trip (like Travel Spend). This way you can keep track of everything and at the end of the trip, you can transparently divide the costs within the group. This is a great way to keep on top of spending throughout the trip, as sometimes you may need to pay as a whole. This will save a lot of hassle at the end as we do not want anyone to be sitting on extra costs.

Check out this blog to find out more about Travel Spend.

how to be the perfect trip leader - a map on a table with a passport and bank notes
Make sure that the costs are transparent

9. Always have a plan B!

Planning is crucial when traveling, but not everything will go smoothly! As a TripLeader you have to stay calm in such situations, so it’s best to always have a plan B ready. Being organized is essential when planning a trip, and a Plan B is just an extra bit of organization. We are always happy to try our best to help and to support you.

how to be the perfect trip leader three girls in the sunset dancing
Always have a plan B!

10. Let us help!

Are you not sure how to plan out the trip costs? Do you have any questions about the itinerary or can’t find the right TripMates? We are here for you! Get in touch via email, phone, social media, WhatsApp, or carrier pigeon. Smoke signals sometimes work too 😉

how to be the perfect trip leader the founders of join my trip holding up a flag
Let us help!

With these Top 10 Tips, you can be prepared and organized making yourself a TripLeader ready for your next adventure with your TripMates!

And in case you aren’t already a TripLeader, we are sure this list has inspired you to become one. If so, head to JoinMyTrip to start planning.

Why not check out these blogs to help plan your next trip?

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